COI tracking software vs. spreadsheets

The default for most small operators: a shared spreadsheet plus email chasing.

Free — but it costs ~6 hours a week and misses expirations.

Where Spreadsheets & Email is strong

• No automatic reminders — expirations are missed until it's too late.
• No verification — limits and endorsements go unchecked.
• Error-prone and impossible to audit; a single stale row has led to six-figure exposure.

You have three vendors and low risk.

You want the reminders, verification, and audit trail a spreadsheet can never provide.

Spreadsheets don't remind you before a policy expires or verify coverage — the two things that actually prevent liability. CoverSynx automates both.