Vendor COI tracking for HOAs and community associations
Community associations hire vendors constantly — landscaping, pool service, security, maintenance — and the board is responsible for making sure each carries proper insurance.
Typical vendors tracked: landscapers, pool and security services, maintenance and repair contractors.
The problem
- • Volunteer boards and small management teams lack time to chase certificates.
- • A single uninsured vendor incident can trigger a special assessment on homeowners.
- • Renewals are missed because no one is watching expiry dates.
How CoverSynx helps
- ✓ Simple, low-cost tracking that a small team or board can actually maintain.
- ✓ Automated reminders mean expirations are caught early.
- ✓ Clean records to show homeowners, auditors, and the association's insurer.
FAQ
Is this affordable for a small association?
Yes — flat pricing starts at $49/mo for up to 50 vendors, far below enterprise compliance platforms.